2024 Monthly Meeting Minutes

SLYF, Inc.

MEETING MINUTES

08/21/24

Roll Call:

President – Nykki Cahill (present)

Vice President – Erik Barrette (present)

Secretary – Kris Barry (present)

Treasurer – Jason Ramsdell (present)

Football Coordinator – Seth Malmberg (present)

Assistant Football Coordinator – Marc McGarry (present)

Manager of Field Opperations – Bob Cyrus (present)

Manager of Concessions – Jackie Arena (present)

Fundraising Coordinator – Krystina Cyrus (present)

KYSO Representative – Chris Hession (present)

OCYFL Representative – Robbie Cahill (present/ at OCYFL Weigh-in)

***No secretary meeting minutes because of change over/new secretary.

Treasurer Update: Current balance - $18,882.14 

• Corporate sponsor checks to be deposited: $900
• No more incoming deposits from CrossBar. All registration payments have been deposited & reflected in current balance. 
• All equipment invoices have been paid & reflected in current balance.
• Snack Shack stocking expenses have not been accounted for. 

KYSO Update: KYSO Golf Tournament basket & $150 donation check will need to be collected.

• Hanover/Middleboro 10/19 game still being discussed with KYSO.
• Night game – Fields are reserved from 4-10pm on 9/28 and all day on 9.29, if we end up having a night game. 

OCYFL Update: Waiting to hear what the OCYFL says regarding JV Peewee games. If the OCYFL doesn’t do away with the JV games and we don’t have enough kids, we could be forced to forfeit. Estimated fine: $500 per forfeited game. 

Fundraising Update: Raised $837 from canning on 8/17 & 8/18. Two more weekends for canning 8/24 – 8/25 & 8/31 – 9/1. 

• 100 Yard Challenge: 12 days left. Raised $7,395 but only have 23% participation from players.
• Roughly 10 Corporate Sponsor plaques needed – Checking to see if Eastern Exposures will still do them for free.
• Corporate Banner Quote – 3x2 banners for $12 full color
• A possible second Trivia Night at KKaties
• Scratch Ticket Board – Sara Pario willing to facilitate it again. (approved)
• Pain Your Driveway Fundraiser - $35/per driveway. (approved)

Concessions Update: Snack Shack was not turned over. Hopefully next week. No fryers inside because of no ventilation. Jackie is going to get a quote to price out the labor to have a vent or hood installed and present it to the KYSO. Possibly use the fryers outside if the Board of Health approves it. 

• Snack Shack will be open during the Pep Rally for candy & drinks. 

Field Operations Update: $1,000 for painting. Painting taking place 9/12. 

• Old paint in the shed needs to be disposed of. Need to find out what dates the Town dumps will accept paint. 
• Need to move the Gauntlet closer to the football fields. Preferably between the Peewee & Midgets practice fields. 

Equipment Update: All orders have been place and paid for except Midget helmet ear hole order (roughly $40).

• Getting a quote for 20 new helmets that need to be replaced for next year. 
• Possibility of repurposing old/expired helmets for 8th grade gifts. Price out new facemasks that would need to be bought if they are repurposed. 

General Notes: 

• Powderpuff Game possibly being planned for the end of October and doing a Trunk-or-Treat to increase interest. 
• 8/28 SLYC cheer-off & Kona Ice Cream truck
• 9/6 Pep Rally
• Future General Meetings potentially moving to Monday nights so they can be held at Kingston or Halifax Town Hall. Or contact the Town Halls and see if they would let us use a room after 8pm. – Practices will be ending earlier as the year goes on. 
• Erin Mota & Marissa Sweeney present to discuss Team Moms being not being required to complete (3) volunteer opportunities (approved). 

Next SLYF General Meeting: September 18, 2024 – 7pm at the Snack Shack 

SLYF, Inc.

MEETING MINUTES

03/20/24

Meeting called to order 6:06 pm By President Nykki Cahill-

Roll call. In attendance:                            

Nykki Cahill (President)

Sean Kennedy (Vice President) 

John Michael Fontes (Treasurer) 

Kaitlyn Mori (Secretary)                          

Seth Malmberg ( Football Coordinator)

Marc McGarry (Assistant Football Coordinator)                                                        John Crawford (KYSO Representative)                                                   Jackie Arena (Concession)        

Robby Cahill (OCYFL representative)

Bobby Cyrus (Field Operations)

Krystina Cyrus (Fundraising)

Kaitlyn Mori read the minutes from 2/24/24

Motion to approve the minutes

Motion: Bobby Cyrus

Second: Sean Kennedy

Vote: 11-0-0

Approved. 

John Michael Fontes gave the Treasurer’s Report and handed out the balance sheet. Total current balance is $36182.39, helmets and jerseys have not been deducted from the total. John Michael is researching how to create a Venmo account for a business/non-profit, also have approximately $1000 in old Venmo account that he will research on how to transfer. 

John Crawford gave an update on KYSO, all camp dates are entered into the rec reservation except for 6/5 with 6/26 and 6/29 of possible rain dates. Fall practice entered into the rec reservation. Voting on the field complex is at KIS 5/4 from 9a-2p. Fun run is scheduled for 3/30 10am arrival and race starts at 10:45, there will be an information booth set up. Bob Ward is looking for activities to do such as the 40yd dash, kick the punt etc. Head coaches will be there with their trophies.

Robby Cahill gave the OCYFL update, SLYF is realigned to division 2, JV can play varsity on one side of ball and JV on the other ball. There will be 10 coaches on each team, must be rostered and CORI checked. There will only be 12 people on the sidelines, and head coaches are the only ones allowed to speak with referee. Mites can take out the kicker, and the 5lb increase vote passed for the Midgets.

Seth Malmberg the new storage in the shed is all set, and the helmets should be returned in June/July.

Krystina Cyrus has a fundraising team meeting next month. The goal is to focus on scratch tickets, raffle tickets, mothers day packages, and fathers day baskets for raffling. Planning their first fundraising event post camp such as a powder puff game and selling tickets, and coordinate with KYSO for a date. Another idea is a food truck night after practice one night with 50/50 raffles, raffle items. Incorporate apparel for sale at games and in the snack shack.  Work on corporate sponsorships.

Jackie Arena Concessions- has high school volunteers for the snack shack for the fun run. Snack shack was inspected today, unsure of the results yet, awaiting answer from Anne Gavigan.

Bobby Cyrus The line printer hasn’t gotten back with a quote, but it should be next week.

Nykki Cahill went over new business, Fall registration is done, assistant coaches have their intents in. The Kingston Living magazine has a full page dedicated to the KYSO, possibly utilizing that in the future to advertise.

Motion to Adjourn

Motion: Nykki Cahill

Second: Robby Cahill

All in Favor 

11-0-0

Meeting adjourned 7:15

Executive meeting held directly following.

SLYF, Inc.

MEETING MINUTES

02/28/2024

Meeting called to order by Nykki Cahill, President at 6:07pm

Roll Call.  In attendance: Nykki Cahill (President)

Sean Kennedy (Vice President)

Kaitlyn Mori (Secretay)

John-Michael Fontes (Treasurer)

Seth Malmberg (Football Coordinator)

Marc McGarry (Asst. Football Coordinator)

Bobby Cyrus (Manager of Field Operations)

Jackie Arena (Manager of Concession Stand

Robby Cahill (OCYFL Representative)

No Meeting Minutes to Approve.

John-Michael Fontes - Treasurer’s Report: $2100 was deposited from volunteer checks, expenditures $455.50 for a net revenue of $1664.60.  A general ledger will list descriptions of transactions on QuickBooks.  

Nykki Cahill for Absentee John Crawford - KYSO Update: Fun Run is 3/30, looking for Volunteers and SLYF will have our own Booth including activities. Jackie Arena will coordinate with Anne Gavigan for Concessions.

Robby Cahill -OCYFL update: Board voted yes to move up to Division 2.

Seth Malmberg- Football Update: Midgets shirts ordered for $842.99 and sent all helmets out to get reconditioned for $10708.65. 

Nykki Cahill for Absentee Krystina Cyrus- Fundraising Update: $1000 Football Squares money was given to Treasurer.  Krystina has established a Fundraising Committee with approximately 4 people. There are canning dates available in June and August for Fundraising that will be set up as soon as possible.

Bobby Cyrus- Field Operations Update: The previous line painter is available for this season, however his price has increased.  He will get the amount, and confirm that the price includes paint.  Will speak with the AD at the high school to see the availability of using their field for playoff games.

Nykki Cahill- New Business: Fall Season Registration is live and Announcement made, working on June Camp Registration and Announcement next. CrossBar will replace InstaTeam for registration and schedules.  Head coach intentions are: Erik Barrette, Jay Bouchane, Seth Malmberg - all uncontested and will be our 2024 Head Coaches. 

At approximately 7:20 pm the general membership meeting adjourned, the next meeting date is March 20, 2024 in the Great Room in the Halifax Town Hall.

Motion to Adjourn

Motion: __________

Second: __________

All in Favor 

_-0-0

Meeting adjourned 7:20p

Executive Meeting held directly following.